Notifications
Stay aware of important workspace activity.
Notifications brings important inventory, order, and member updates into one workspace inbox. Review new activity, open the SparesHaven record behind an update, and keep track of what still needs your attention.
Workspace inbox
Understand Notifications.
Notifications is the workspace inbox for operational updates across inventory, orders, and members. Newest notifications are shown first so recent activity is easy to identify.
The page shows how many notifications remain unread. When there are no unread notifications, the status changes to All caught up.
Inventory
Surface relevant updates associated with stock activity.
Orders
Keep purchasing and receipt activity visible to the workspace.
Members
Surface important changes associated with workspace membership.
Notifications is an operational inbox.
Use it to see recent workspace events that may need awareness or follow-up. It is not intended to replace the detailed stock movement audit trail in History.
Visual priority
Understand notification types.
SparesHaven uses visual labels to make different notification updates easier to scan. Notifications are presented as Attention, Update, or Notice depending on the activity represented by their title.
Attention
Activity worth noticing
Used for notification titles associated with issued stock, deactivated members, or demotions.
Update
Positive operational updates
Used for notification titles associated with received stock, promotions, or stock being added.
Notice
General workspace information
Used when a notification does not match one of the specific Attention or Update title patterns.
The label helps you scan the inbox.
Attention, Update, and Notice are visual classifications for the notification inbox. The notification title and message provide the actual detail about what happened.
Notification cards
Read the information in an update.
Each notification card gives you the information needed to understand the update before deciding whether to open the related SparesHaven record.
Title
A short description of the event that generated the notification.
Message
Additional context explaining the workspace activity.
Date
The date the notification was created.
Status
Visual treatment shows whether the notification is still unread.
When a notification has a related destination, an Open action is also available so you can move directly from the inbox to the relevant SparesHaven record.
Unread state
See what is still new.
Unread notifications receive additional visual emphasis in the inbox. A blue indicator appears alongside the notification and the card receives stronger highlighting so new activity stands apart from items already reviewed.
The unread total is shown at the top of the page. Once every notification has been marked as read, the status displays All caught up instead.
Unread
Still waiting for review
Highlighting and an unread indicator make the notification stand out from previously reviewed activity.
Read
Already acknowledged
The notification remains in the inbox but no longer carries the unread emphasis.
Read does not mean removed.
Marking a notification as read changes its read state. The notification remains part of the paginated inbox so older workspace updates can still be reviewed.
Follow the update
Open the record behind a notification.
Some notifications contain a destination within SparesHaven. Opening one of these notifications takes you directly to the related dashboard record or workflow.
When a linked notification is opened, SparesHaven marks that notification as read before redirecting to its destination.
Typical flow
1. Review
Read the notification title and message in the inbox.
2. Open
Follow the notification to its related SparesHaven destination.
3. Return
The destination can retain the Notifications page you came from as return context.
Not every notification needs a destination.
SparesHaven supports notifications with or without a related link. When a destination exists, the inbox provides the Open action.
Inbox management
Understand how notifications are marked as read.
Linked notifications are marked as read when you open them. This makes following an update and acknowledging it part of the same action.
When unread notifications remain, the Mark all read action lets you acknowledge every unread notification in the organisation inbox at once.
Open an individual notification
A linked notification is marked as read when its destination is opened.
Mark all read
Updates every currently unread notification in the organisation to the read state.
Mark all read affects the workspace notification inbox.
Notifications on this page are scoped to the organisation, so the action marks the organisation's currently unread notification records as read.
Realtime
Keep recent workspace activity visible.
The Notifications page includes a realtime listener for the current organisation. This allows notification activity to be surfaced as workspace events occur rather than treating the inbox as a static list.
This is particularly useful for an operational workspace where inventory, purchasing, and membership activity can happen while another Owner or Admin is already using SparesHaven.
Notifications complements the live workspace.
The inbox is designed to keep relevant operational updates visible while the team works, helping Owners and Admins notice new activity without relying only on a later audit review.
Permissions
Understand who can access Notifications.
The Notifications area is restricted to active Owners and Admins. SparesHaven checks both the person's organisation membership and their active role before allowing access to the notification inbox.
A standard Member does not have permission to view this workspace-level Notifications page.
Owner
Can access the workspace Notifications area while the membership is active.
Admin
Can access the workspace Notifications area while the membership is active.
Member
Does not have access to the privileged workspace Notifications page.
Active membership matters as well as role.
Owner or Admin status alone is not enough if that organisation membership is inactive. The Notifications page requires an active privileged membership.
Operational context
Use Notifications and History for different jobs.
Notifications and History both make workspace activity visible, but they serve different purposes.
Notifications
What should I know about now?
Use the inbox to review recent workspace updates, identify unread activity, and follow relevant notifications into the application.
History
What happened to this stock?
Use Stock Movement History when you need the detailed audit trail behind additions, issues, adjustments, and order receipts.
Awareness first, investigation when needed.
Notifications can bring an event to your attention. When the question becomes how a part's stock changed over time, History provides the detailed movement trail for that investigation.
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