Global search
Find what you need without hunting for it.
Global Search gives you one fast way to find parts, incoming orders, vendors, and workspace members from anywhere in SparesHaven. Search using the information you already know, then jump directly to the matching record.
Overview
Understand Global Search.
Global Search lets you search across several areas of SparesHaven without first navigating to the relevant page. Instead of opening Inventory, Orders, Vendors, or Members individually, you can search from one place and open the matching record directly.
Search results can include parts, incoming orders, vendors, and, where your role permits it, workspace members.
Parts
Find parts using stock information you already know.
Orders
Locate incoming orders using order, part, or vendor information.
Vendors
Find suppliers using their name or contact information.
Members
Owners and Admins can find workspace members by name or email.
Search stays inside your workspace.
Global Search only searches records belonging to the organisation you are currently signed into.
Getting started
Open Global Search.
The fastest way to open Global Search is with the keyboard. Press the forward slash key from within SparesHaven and the search window opens with the search field ready for typing.
Keyboard shortcut
Open Global Search
Press / when you are not already typing in another field.
The shortcut will not interrupt typing.
SparesHaven does not open Global Search when you press / while typing in an input, text area, selection control, or editable field.
Searching
Search across SparesHaven.
Start typing what you know about the record. Global Search begins searching after at least two characters have been entered.
You do not need to enter a complete value. Searches are case-insensitive and can match text contained within the supported searchable fields.
Minimum
Type two characters
Search begins once the search text contains at least two characters.
Partial matching
Use what you remember
A complete part number, vendor name, or reference is not required.
Direct navigation
Open the matching record
Selecting a result takes you directly to its SparesHaven details page.
Parts
Find parts from anywhere.
Global Search checks three fields when looking for matching part records.
Part number
Search using all or part of the SparesHaven part number.
Description
Search using text contained in the part description.
Bin location
Search using the storage or bin location assigned to the part.
Bin location can be a powerful shortcut.
If you know where an item is stored but cannot remember its part number, search the bin location to find matching parts.
Orders
Find incoming orders.
Incoming orders can be found using information from the order itself or from the related part and vendor.
Order number
Search using the SparesHaven order number.
External reference
Search using the external order or purchasing reference.
Part number
Find orders associated with a particular part number.
Part description
Find orders using text from the related part description.
Vendor name
Search for incoming orders associated with a supplier.
You do not need to know the order number.
If you only remember the supplier, part, or external reference, Global Search can still help locate the incoming order.
Vendors
Find vendors and supplier contacts.
Vendor results can be found using the supplier name or the contact information stored against the vendor.
Vendor name
Search using all or part of the supplier name.
Contact name
Search for the person recorded as the vendor contact.
Find a vendor using its stored email address.
Phone
Find a vendor using its stored phone number.
Members
Find workspace members.
Owners and Admins can use Global Search to locate workspace members by full name or email address.
Selecting a member result opens that person's Member Details page.
Full name
Search using all or part of the member's name.
Search using all or part of the member's email address.
Member search respects workspace permissions.
Member results are available only to active Owners and Admins. Standard Members can still use Global Search for the other supported record types.
Results
Understand search results.
Each result identifies the record and its type, making it possible to distinguish parts, orders, vendors, and members when the same search text matches several areas of SparesHaven.
Global Search returns up to five results from each supported category.
Category order
Results stay predictable
Results are presented in the order Parts, Orders, Vendors, then Members where member access is permitted.
Relevance
Strong matches appear first
For parts, orders, and vendors, exact matches on the primary identifier or name are prioritised, followed by values that begin with your search text and then other partial matches.
Results take you straight to the record.
Choose a result to close Global Search and open the corresponding Part Details, Order Details, Vendor Details, or Member Details page.
Everyday use
Use Global Search effectively.
Global Search is most useful when you search with the piece of information already in front of you rather than navigating through several pages to find the right filter.
A part on the shelf
Search its part number, description, or bin location.
A purchasing reference
Search the order number or external order reference.
A supplier enquiry
Search the vendor name, contact, email, or phone number.
An unknown incoming order
Search the related part or vendor even when you do not know the order number.
A workspace colleague
Owners and Admins can search the member's name or email address.
A quick keyboard workflow
Press /, type your search, use the arrow keys, then press Enter.
Think of Global Search as SparesHaven's shortcut.
When you know something about a record but do not know exactly where to find it, try Global Search first.
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