History
Trace every inventory movement.
Stock Movement History gives you a complete audit trail of inventory activity. See which part changed, what happened to the quantity, who recorded the movement, when it happened, and the note that provides its operational context.
Audit trail
Understand the movement history.
History is the record of stock movements that have already happened in SparesHaven. It brings movement activity together so you can investigate how inventory changed without opening parts one at a time.
The summary at the top of the page shows the number of movement records along with totals for Added, Issued, and Adjusted activity in the current result set.
Records
The number of movement records returned by the current history view.
Added
Stock movements recorded as additions.
Issued
Stock movements recorded as issues.
Adjusted
Corrections made to the recorded quantity on hand.
History explains what changed, not just what is in stock now.
Inventory shows the current position. History gives you the movement trail behind that position, making it useful when you need to understand how a stock balance was reached.
Actions
Understand the movement types.
SparesHaven records stock activity using Add, Issue, and Adjustment movements. Stock received through an incoming order is also made recognisable in History as Receive.
Add
Stock was manually added to the part's recorded quantity.
Issue
Stock was issued from the part and the recorded quantity decreased.
Adjustment
The recorded stock quantity was corrected to match the actual quantity on hand.
Receive
Stock was added through the incoming-order receipt workflow and is identified as a receipt in History.
Receive is connected to the order workflow.
An order receipt adds stock, but History presents it as Receive when the movement is identified as stock received from an order. This makes purchasing receipts easier to distinguish from manual additions.
Movement records
Read the story behind a stock change.
Each history record combines the information needed to identify a movement and understand its context.
Part
The part number and description affected by the movement.
Action
The type of stock activity, such as Add, Issue, Adjustment, or a recognised Receive.
Quantity
The amount by which the recorded stock quantity changed.
User
The person associated with the stock movement.
Date
The date and time the movement was recorded.
Note
Any operational context recorded with the movement.
Notes make movement records more useful later.
A quantity tells you how much stock changed. A useful note can explain why it changed, such as the operational reason behind an issue or the context behind a correction.
Quantity direction
Understand positive and negative movements.
History displays quantities in the direction they affected stock. This makes it easier to understand the movement without having to calculate its effect manually.
Increase
Positive quantity
Add movements increase stock and are displayed as a positive quantity.
Decrease
Negative quantity
Issue movements reduce stock and are displayed as a negative quantity.
Correction
Adjustment delta
An adjustment can be positive or negative depending on whether the correction increased or decreased recorded stock.
An adjustment is a correction, not automatically an increase.
If the actual quantity on hand is higher than SparesHaven, the adjustment increases stock. If it is lower, the adjustment decreases stock.
Search
Find activity for a particular part.
Use Search Part to narrow the movement log by part number or description. This is useful when you know which item you are investigating but need to understand its movement history.
History can also carry a specific part filter when you arrive from another SparesHaven workflow, keeping the movement log focused on that part while the other history controls remain available.
Start with the part when investigating a stock discrepancy.
Searching by part gives you a focused timeline of the movements that contributed to its stock position. From there, action and date filters can narrow the investigation further.
Filters
Narrow the movement log.
History can be filtered by movement type and date range. Use these controls together with part search when you need a more focused view of inventory activity.
Action type
Choose All actions, Add, Issue, or Adjustment to focus the underlying movement records.
Date range
Set From and To dates to review movement activity from the period you need.
Received stock is stored within the Add movement type.
Receive is a display distinction for stock received from an order. When filtering the underlying movement types, order receipts are included with Add activity.
Part context
Follow a movement back to its part.
The part number in the desktop movement log links directly to Part Details. This gives you a quick route from an audit record back to the current inventory record when an investigation needs more context.
Use History to understand the movement and Part Details to review the part's current information, stock position, supplier context, and related workflows.
History and Part Details answer different questions.
History tells you what changed. Part Details tells you what the part looks like now. Moving between the two gives you both the audit trail and the current operational context.
CSV export
Take filtered history outside SparesHaven.
The History page includes an Export CSV action for taking movement information into a spreadsheet or another reporting workflow.
The export carries the active History criteria, including search, action type, date range, part filter, and sort direction, so the exported data reflects the view you have prepared.
Example workflow
1. Find
Search for the relevant part or narrow the date range.
2. Filter
Choose the movement type and ordering needed for the review.
3. Export
Export the prepared movement history as a CSV file.
Prepare the view before exporting.
Search and filters are useful for reducing a large movement log to the records relevant to the task before creating the CSV export.
Operational audit
Use History to understand how stock reached today's balance.
A current stock figure is only part of the inventory picture. History provides the sequence of recorded movements behind that figure, including additions, issues, corrections, and stock received through incoming orders.
Because records include the affected part, quantity, user, date, and note, the movement log can help answer practical questions about when stock changed and what activity was recorded around that change.
Investigate
Trace the movements associated with a part when its current stock needs explanation.
Understand
See whether stock was added, issued, corrected, or received through an order.
Review
Use dates, users, quantities, and notes to understand the recorded context around inventory activity.
History preserves the operational context behind inventory.
Instead of treating the current quantity as an isolated number, use the movement log to understand the recorded activity that contributed to it.
Continue learning