Understand your inventory at a glance.

Inventory gives you an operational view of the parts held in your workspace. The summary at the top of the page helps you understand the overall condition of your active inventory before you begin working with individual records.

SparesHaven separates parts into useful stock states so that shortages can be identified without manually checking quantities one record at a time.

Stock status describes the current quantity of a part in relation to its minimum stock level. It helps you understand whether a part is healthy or requires attention.

A quantity of zero is treated as out of stock. A positive quantity at or below the minimum stock level is treated as low stock. Quantities above the minimum are considered in stock.

These states are calculated from the current quantity and minimum stock level rather than being manually assigned to the part.

Stock status and part lifecycle describe two different things. Stock status tells you about quantity. Lifecycle status tells you whether the part is currently part of your normal working inventory.

Active parts are the records your team currently works with. Obsolete parts can be retained when they are no longer normally required but their information should remain available. Archived parts are removed from the normal operational inventory without deleting their historical record.

As your parts library grows, use the Inventory controls to narrow the records shown on screen rather than scanning the full list.

Search helps locate a specific record, while stock and lifecycle filters let you focus on the type of inventory you want to review. Sorting can then organise the resulting records in a useful order.

This makes the Inventory page useful both for locating an individual part and for reviewing a group of records that share the same operational condition.

Each Inventory record gives you the information needed to identify a part and understand its current position without opening the full part details page.

Depending on the information configured for the part, the inventory view can bring together identifiers, description, stock quantity, minimum stock information, location, vendor details, and incoming stock information.

The stock state gives you immediate context about whether the quantity currently held requires attention.

Open a record when you need more than the inventory summary. The Part Details page brings the part's information and related workflows together.

From there you can review the record in more detail and move into the appropriate stock or maintenance workflow without losing the context of the part you are working with.

When you enter Part Details from Inventory, SparesHaven's record navigation can also help you move through the surrounding parts from the inventory context you were viewing.

Inventory records often remain useful long after a part stops being part of normal day-to-day stock. SparesHaven therefore keeps record lifecycle separate from permanent deletion.

Use obsolete status when a record should remain available but the part is no longer considered normal active inventory. Archive a part when it should be removed from normal operational use while retaining the record and its historical context.

Archived parts can be restored when they need to become available in the inventory again.