Members
Give your team the right access.
The Members area brings workspace users, roles, invitations, access status, and member activity together in one place. Use it to bring people into your organisation, control administrative access, and keep important membership changes visible.
Workspace access
Understand members and roles.
Members are the people who belong to your SparesHaven organisation. Each member has a role and an Active or Inactive membership status that determines how their workspace access is managed.
The Members area is available to active Owners and Admins so that membership and administrative access can be managed from a controlled workspace.
Owner
The protected workspace owner. Ordinary member-management controls cannot change the Owner's role, status, or profile information.
Admin
An administrative member who can access the Members area and manage workspace membership.
Member
A standard workspace member without the administrative member-management controls available to Owners and Admins.
Role and membership status are separate.
A person can have a Member or Admin role while their membership itself is Active or Inactive. Role controls administrative responsibility; membership status controls whether that membership is active.
Named invitations
Invite a specific person to the workspace.
Use Add Member when you know who should join the organisation. The invitation records the person's full name, email address, and intended role before they activate their membership.
A named invitation can assign either the Member or Admin role. SparesHaven prevents another pending invitation being created for the same email address and also protects against inviting someone who is already an active member of the organisation.
Full name
Identifies the person being invited and becomes part of the managed invitation.
Email address
Connects the invitation to the person who is expected to activate the membership.
Role
Choose whether the person should join as a Member or an Admin.
Use named invitations when access is intended for a specific person.
This workflow lets you decide who is being invited and whether they should join as a Member or Admin before their membership is activated.
Invite codes
Use an invite code for a Member invitation.
SparesHaven also supports an invite-code workflow. Choosing Invite Member creates a code that can be used to join the organisation as a Member.
Invite codes are created with the Member role and expire after seven days. Recent unused codes are kept visible in the Members area so they can be reviewed and revoked when necessary.
Named invitation
For a known person
Records a full name, email address, and Member or Admin role.
Invite code
For Member access
Creates a time-limited code for joining the organisation with the Member role.
The two invitation methods serve different workflows.
Use a named invitation when you want to identify the person and role in advance. Use an invite code when the Member role is appropriate and you want to provide a join code instead.
Pending activation
Keep track of people who have not joined yet.
Named invitations that have not yet been activated appear in the Pending activation area. Each entry shows the person, email address, intended role, invitation date, and expiry information.
SparesHaven distinguishes between invitations that are still pending and invitations that have expired. Pending invitations can also be resent or revoked from the Members area.
Pending activation
The invitation exists but the person has not yet activated their membership.
Expired
The invitation has passed its current activation window.
Revoke
Revoke an invitation when the person should no longer be able to use that invitation to join.
Resending renews the invitation workflow.
If a named invitation still needs to be used, the resend action lets you refresh the pending invitation rather than creating a duplicate invitation for the same person.
Member list
Find the workspace user you need.
The Members page provides a searchable, filterable list of workspace users. Use the available role, status, and sorting controls to narrow the list before opening a member.
Summary cards give you a quick view of total members, active members, and the number of Admins and Owners represented in the current member results.
The member list can be sorted by name, role, or joined date, and larger workspaces are divided into pages so the list stays manageable.
Use the list to find, Member Details to investigate.
The Members page is the management overview. Open View when you want the membership history and preferences associated with one particular person.
Member Details
Understand an individual membership.
Member Details brings together the information associated with one workspace membership. It shows the member's role, Active or Inactive status, joined date, and the date their membership was last updated.
The page also shows whether that member has Stock, Orders, and Members notifications turned on or off.
Membership
Review role, status, joined date, and the latest membership update.
Notification preferences
See whether Stock, Orders, and Members notifications are enabled for the person.
Notification preferences belong to the member.
Member Details shows these settings for visibility, but the preferences themselves are controlled by that member.
Previous and Next navigation also preserves the search, role, status, and sort context used in the Members list, making it easier to review several members without rebuilding the list each time.
Access controls
Promote, demote, deactivate, or reactivate.
Owners and Admins can manage the role and membership status of ordinary workspace users directly from the member list.
Make Admin
Promote an active Member to the Admin role.
Make Member
Change an active Admin back to the Member role.
Deactivate
Change an active membership to Inactive.
Reactivate
Return an inactive membership to Active.
Recent access changes can be undone immediately.
After a promotion, demotion, deactivation, or reactivation, SparesHaven presents an Undo action for a short period so the reverse change can be applied quickly if needed.
Member profile
Update a member's display name.
The Edit member action lets an Owner or Admin update the full name associated with an ordinary member's profile.
The member's email address is shown alongside the name, but it is read-only. The email is linked to the member's sign-in account and cannot be changed through this member edit workflow.
Editable
Full name
Correct or update the name displayed for the member.
Read only
Email address
The sign-in email is displayed for reference but cannot be edited here.
Editing a profile does not change the member's role.
Use Edit member for the person's name. Use the separate role and membership actions when administrative access or Active/Inactive status needs to change.
Owner protection
Keep the workspace owner protected.
The Owner is treated differently from ordinary Members and Admins. In the member list, the Owner is marked as Protected and the standard member-management controls are not offered.
That means the normal member workflow cannot demote, deactivate, reactivate, or edit the Owner. The Owner record can still be opened with View so its membership information can be reviewed.
Protected means protected from ordinary member actions.
SparesHaven keeps routine team administration from accidentally changing the workspace Owner through the same controls used for Members and Admins.
Activity
Keep membership changes visible.
SparesHaven records important membership changes so Owners and Admins can understand how workspace access has changed over time.
The Members page shows recent activity across the organisation, while Member Details shows recent changes associated with one particular member.
Promotion
Records when a Member is changed to an Admin.
Demotion
Records when an Admin is changed back to a Member.
Deactivation
Records when an active membership becomes inactive.
Reactivation
Records when an inactive membership becomes active again.
Activity entries identify the action, the person who performed it, the affected member, and the relevant before-and-after role or membership status.
Use activity as the history of membership administration.
When you need to understand why a member's access looks different today, the activity trail provides the context behind role and status changes.
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